14.12.030 - Definitions
"Auditor" means the person described in Section 14.12.310.
"Collect" (and "collected," "collecting," and "collection") means to write down, or preserve in another tangible form, information as a record or file of the Department, which is retrievable by departmental personnel. "Collect" excludes making personal notes that are not retrievable by other departmental personnel.
"Department" means the Seattle Police Department.
"Departmental personnel" means an officer or employee of the City assigned to the Department, and any individual paid by the City pursuant to vouchers drawn by the Chief of the Department or a fiscal officer assigned to the Department and acting under the direction and control of an officer or employee in the Department.
"Infiltrator(s)" means a person acting under the direction of the Department who is a member or associate—or poses or acts as a member or associate—of a political or religious organization, an organization formed for the protection or advancement of civil rights or civil liberties, or an organization formed for community purposes, and who agrees to provide or provides information about the organization to the Department on a continuing basis without disclosing his or her relationship to the Department.
"Informant(s)" means a person other than an officer or employee of the City assigned to the Department:
1. Who provides information to departmental personnel about a person in consideration of a personal benefit; or
2. Who is engaged, directed, or controlled by the Department.
"Person" means any individual, group of individuals, unincorporated association, and/or corporation. "Person" excludes a government or agency thereof.
"Private sexual information," in Sections 14.12.060, 14.12.070, 14.12.080, and subsection 14.12.090.D, means any information about an individual's sexual practices or orientation. Otherwise, it excludes any such information within the scope of Sections 14.12.070 through 14.12.120 dealing with administrative records, incidental references, confidential communications, materials open to public inspection, special investigations, and exclusions, respectively. In Sections 14.12.130, 14.12.140, and 14.12.350, "information" uses "private sexual information" as an antecedent and has the same meaning.
"Private sexual and restricted information" or "private sexual or restricted information" means the individual definitions of "private sexual information" and "restricted information."
"Purge(d)" means to return, destroy, or deny use of information by means such as returning to the sender or removal to a secure depository with access restricted solely to specific individuals for purposes of defending a lawsuit, complying with a court order, preserving evidence possibly valuable to a defendant in a criminal case or pending commitment proceeding, and auditing compliance with this Chapter 14.12 or state laws regarding records retention or public disclosure. "Purge(d)" shall include deletion of information from affected materials and from Department indexes. Nothing in this Chapter 14.12 shall prohibit indexing of materials within a secure depository.
"Reasonable suspicion" (or "reasonably suspected") means a rational inference that is based on articulable facts.
"Restricted information," in Sections 14.12.060, 14.12.070, and 14.12.080, subsection 14.12.090.D, Section 14.12.250, subsection 14.12.350.A.3, and Section 14.12.370, means any information within subsections 1 through 3 of this definition. Otherwise, it excludes any such information within the scope of Sections 14.12.070 through 14.12.120 dealing with administrative records, incidental references, confidential communications, materials open to public inspection, special investigations, and exclusions, respectively. "Restricted information" means information about:
1. An individual's political or religious associations, activities, beliefs, or opinions;
2. The political or religious activities, beliefs, or opinions and the membership, mailing, subscription, or contributor lists of a political or religious organization, an organization formed for the protection or advancement of civil rights or civil liberties, or an organization formed for community purposes; or
3. An individual's membership or participation in such an organization, in a political or religious demonstration, or in a demonstration for community purposes.
In Sections 14.12.200, 14.12.210, and 14.12.240 "information" uses "restricted information" as an antecedent and has the same meaning, except in the phrase "information or pooling information" in subsection 14.12.240.D.
"Working day(s)" means from 8 a.m. to 5 p.m. of each day from Monday through Friday, except days designated as legal holidays by RCW 1.16.050 or Section 4.20.190, Fridays immediately preceding any such legal holiday falling on a Saturday, and Mondays immediately following any legal holiday falling on a Sunday.
14.12.020.A - "Person" and "collection"
14.12.030 - "Person" in the definitions of "auditor," "infiltrator," and "informant"
14.12.080.C (prior to C.1) - "Collected"
14.12.100 - "Person"
14.12.320.C.7 - "Department"
14.12.370.A - "Private sexual information"
(Ord. 126559, § 7, 2022; Ord. 110640, § 2, 1982; Ord. 110572, § 3, 1982; Ord. 108333, § 3, 1979.)
